General Evaluator Meeting Responsibilites

The General Evaluator (GE) presides over almost a third of the meeting. The GE’s job is to evaluate the entire meeting including the individual evaluators of each prepared speaker.  How deeply a GE goes into any particular aspect of the meeting depends on the GE and what occurs in the meeting.

The GE responsibilities are:

  1. To chair the evaluation portion of the meeting, by introducing each evaluator and calling on each member of his/her evaluation team (Timer, Ah-Counter and Grammarian) to give their reports on the meeting.
  2. To preside over the voting of the best evaluator. The GE does this immediately after the last evaluator has left the podium by first asking the Timer if each Evaluator was within their time allowed. Based on the Timer’s response the GE then asks everyone to write the name of the person they felt was the best evaluator on the appropriate ballot.
  3. To give a constructive evaluation of the meeting by pointing out what was good, as well as what was missing, weak or incomplete.  This includes any helpful pointers on what each evaluator did well and could improve for their next evaluation.
  4. To make sure that the silent evaluations are done—using the competent leader manuals—for each role player.

GE sequence of events at a typical TFS meeting

If you are the GE the Master Toastmaster (MT) will ask you to explain what happens in the evaluation portion of the meeting.  You do not go to the lectern, but rather stand where you are.  Please keep this within :90

Your major air-time comes after the prepared speeches end and the MT has called for a vote on best speaker. S/he then introduces you and you take the lectern.  The order of proceedings from then are as follows:

  1. Thank the MT and announce the beginning of the Evaluation portion of the meeting.
  2. Introduce each Evaluator by just announcing “Evaluating (name of speaker #1) is (name of evaluator), and give up the lectern to the Evaluator.
  3. After the evaluation, reclaim the lectern and introduce the next evaluator.
  4. Repeat the above two steps until the last evaluator.
  5. Ask Timer if all Evaluators were within time.
  6. Call for the vote of best evaluator.  (Give :20 or :30 for people to vote)
  7. Begin evaluation of meeting by commenting on each element of the meeting.  Here’s a suggested list:
  • Call on Evaluation Team for their reports:  (1) Ah Counter (2) Grammarian (3) Timer
  • Meeting start time
  • Room set up
  • MT performance including things like sense of humour, meeting explanation of guests, quality of lectern changes, speaker introductions, calling for votes etc.
  • TT Master performance.  Were questions clever, well delivered i.e. quick easy to understand, did s/he keep everyone on their toes, did questions conform to theme of meeting.
  • Evaluate the evaluators.  This is optional but highly encouraged.  You should evaluate evaluators with an eye to educating everyone present about what works and doesn’t work when evaluating.  This serves to accelerate the evaluator learning curve of the entire club.
  • Remind all Toastmasters to make sure that their role (silent) evaluations are done.
  • Final comments and handover to the Presiding Officer

TIP: Feel free to beef up the Evaluator’s introduction if you know something about them that is relevant to their role of evaluator, but it’s not our custom to give the same introductions that we give to say prepared speakers.

Differences with other clubs

The tactical execution of the General Evaluator’s role at TFS is different from most Toastmaster’s meetings in Trinidad.

The differences are minor but significant.  They are as follows:

  1. The GE does not go to the lectern when introduced by the Master Toastmaster (MT) at the beginning of the meeting, but rather stands and gives’ a very brief (:90) explanation of the evaluation portion of the meeting.
  2. The GE does not introduce the Evaluation Team, which is done by the MT. (Points one and two serve to have the MT preside without interruption until the next lectern change: the introduction of the TT Master.
  3. The GE does not announce winners, this is done by the PO.
  4. The GE fills out a “silent’ evaluation for each role player at the end of the meeting.

You can read TI’s explanation of the General Evaluator’s responsibilities by clicking here.

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We meet every 1st and 3rd Thursday at the Chancellor Hotel, 5 St. Anns Road, St. Anns, Port-of-Spain. Our meetings start promptly at 5:29 and go till 7 to 7:15. Gated parking provided.