Make sure you provide the Master Toastmaster with your introduction. A big powerful introduction of the Gen Evaluator is important to pay tribute to the person who can hold this role.
At our club meetings the General Evaluator is introduced once, just before they take the lectern to preside over the General Evaluation of the meeting. This saves time, is more efficient and creates a sense of movement and velocity at out meetings. Note: The Master Toastmaster (not the Gen Evaluator) introduces the Grammarian, Ah-counter and Timer at the beginning of the meeting.
At the Meeting
When you’re actually at the lectern it is easy to forget things that you should cover so here’s a checklist that you can use to make sure that you’re doing your job well:
- Take the lectern with a strong handshake while looking the Master Toastmaster (MT) in the eye.
- Thank the MT and announce the beginning of the Evaluation portion of the meeting.
- Remind the Timer that evaluators are to be timed for a min of 2 minutes and a maximum of 3.
- Introduce each Evaluator by just announcing “Evaluating (name of speaker #1) is (name of evaluator), and give up the lectern to the Evaluator.
- After the evaluation, reclaim the lectern and introduce the next evaluator.
- Repeat the above two steps until the last evaluator.
- Ask Timer if all Evaluators were within time.
- Call for the vote of best evaluator. (Give :20 or :30 for people to vote)
- Announce the start of your evaluation of the meeting
- Call on Ah Counter to give his/her report.
- Call on the Grammarian to give his/her report.
- Call on the Timer to give his/her report.
- Comment on the meeting start time.
- Comment on how well the room was set up.
- Comment on the MT performance including things like sense of humour, meeting explanation of guests, quality of lectern changes, speaker introductions, calling for votes etc.
- Comment on the TT Master performance. Were questions clever, well delivered i.e. quick easy to understand, did s/he keep everyone on their toes, did questions conform to theme of meeting.
- Evaluate the evaluators. This is optional but highly encouraged. You should evaluate evaluators with an eye to educating everyone present about what works and doesn’t work when evaluating. Just as evaluators do for speakers it is helpful and encouraged to point out what an evaluator can do to improve. This serves to accelerate the evaluator learning curve of the entire club.
- Your lectern time is over. Remind all role players (except speakers) to bring their CL manuals to you for evaluations.
- Make any final comments and handover the lectern to the Presiding Officer
- Conduct the Silent evaluations after the meeting.